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Campus Ministry Forms

Campus Ministers must submit several yearly ministry reports to the Virginia United Methodist Conference’s Board of Higher Education and Campus Ministry and their District Superintendents. Each report can be accessed by clicking on the forms below. They need to be completed and filed according to each report’s instructions. A reporting schedule for each report that is required is also included. If you have any questions, please contact Becky Tate at (804) 521-1139 or [email protected]

Campus Ministry Report Schedule

Personnel Related Reports & Instructions
Local Board Membership ReportSubmit 1 June for next Academic Year
– Report of Pastoral Consultation and Evaluation of Campus Minister’s Work – Due June 10
– Instructions for Completing Report of Pastoral Consultation & Evaluation (pdf)

Financial Management Reports & Instructions
Annual Financial Reports Transmittal Form (Requests a copy of the annual budget and income and expense report from the previous year)
Annual Financial Review Form – Submit Not Later than 1 June for previous fiscal year.
Annual Financial Review Form Instructions (Instructions to assist in completing the form)
Steps in Conducting the Annual Financial Review (Guidance on how to conduct an annual financial review)

Property Management Reports – All are due on 1 October
Worksheet for the Property Inspection 
– Request for a Special Maintenance or Renovation Funding Grant 
Property Management Report on Utilization of Grant Funds 

Annual Evaluation Conference by District Superintendent  – Due August 1st
Annual Evaluation Conference by the District Superintendent   (Report documents the DS review and recommendations)

Preference Forms Submitted to the District Superintendent – Due December 1
– Form for Campus Ministers or Chaplains  (Word) (Indicates personal preference for reappointment)
Form for Campus Ministers or Chaplains (pdf) (Indicates personal preference for reappointment)
– Form for Local Board or College/University President (Word) (Indicates board preferences for reappointment)
Form for Local Board or College/University President (pdf) (Indicates board preferences for reappointment)

Property Management Guidelines
Wesley Building Grounds Expectations
Wesley Building Grounds General Questions
Wesley Facilities Checklist

Board of Higher  Education and Campus Ministries Handbook (pdf)
Campus Ministry Local Board Guidelines (pdf)

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