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Scouting Ministries

A Message from Bill Chaffin, Virginia Conference Scouting Coordinator

Please take a few minutes and complete a Survey for Virginia Conference Scouting Ministries

Scouting’s Silver Torch award presented to Bishop Sharma D. Lewis

Oct. 12, 2020 — The Virginia Annual Conference Ministry of Scouting team presented the Silver Torch Award on Monday, Oct. 12. Mr. Bill Chaffin, conference director of Scouting, said, “I first met our new bishop in May of 2016. From day one, she has exemplified everything that would identify a candidate for the Silver Torch.” The Silver Torch is awarded to an adult whose exemplary service to these programs shine beyond their own annual conference. Many laity and clergy serve above and beyond supporting our youth. Read More…

District Scouting Coordinators Needed

Oct. 8, 2020 — Find your Mission / Live your Mission. The Virginia Conference Ministry of Scouting team needs you! There are openings for District Coordinators in a number of districts. The Scouting program supports Boy Scouts of America (BSA), Girl Scout, and BigBrother/BigSister programs through Virginia Conference churches. If you have the passion, if you have the time, if you care about youth, contact Bill Chaffin, conference Scouting coordinator, at 804-356-6075 or

Greetings from Bill Chaffin and Brian Sixbey, Eagle Scout and Pastor

Click here to read the letter

Scouting Ministries in the Virginia Conference

The United Methodist Church leads all denominations in sponsoring Scouting units with 12,200 Boy Scout units for 408,000 boys and 15,000 Girl Scout troops for 108,000 girls. The number of Venture Crews sponsored by United Methodist churches increased from 600 to 1,200 in five years. 

The church works directly with four youth agency programs: Camp Fire USA, Boy Scouts of America, Girls Scouts of the USA, and 4-H. These agencies offer a unique opportunity to minister to young people. 

We, the Church, are endowed with certain responsibilities that allow scouting and civic youth serving programs to become a ministry. While the term scouting ministries is used extensively to refer to all civic youth-serving agency programs, it is important to note that each of these agency programs offers distinct and unique program and organization features.

Memorandum of Understanding between the General Commission on United Methodist Men and the Boy Scouts of America

2020 is the 100th year of Scouting in the United Methodist Church. The United Methodist Church is the #1 Scouting sponsor for both Scouts and units in the United States. In the faith world, the United Methodist Church represents a full 25 percent of charters.


Scouting Ministry District Coordinators:
Please see the Scouting Ministry Grant Request forms below for your use in your District. There is a printable Word document and an online PDF which will be filled out online. Please submit to Bill Chaffin at each field completed. The Payee and Deliver To will most always be you as the District Coordinator. Please sign your approval on the District Approval line. Notice that the online form has a dropdown listing of the Districts. Choose yours. There is a calendar that will appear on the Date line. If you choose the printable form you will have to write in the appropriate information.
The Description / Amount Requested / How Funds Used fields are freeform and will accept your entry however to enter it. Be advised EACH DISTRICT HAS BEEN BUDGETED $200.00 mustard) seed money annually to be primarily used for recognitions (Cross & Flame, etc.) and training. The annual budget period is the Church fiscal year. Your explanation as to how funds used to support our ministry will be used to validate reimbursement. I would strongly suggest that each of you speak to your District Superintendent about a budget amount you could annually expect for your ministry. This District-allocated fund is strictly at your disposal and up to checks-and-balances within your District. Use of this form is for Conference level funds budgeted beyond what you may get locally.
pdf form
Word form

VIDEO: Boy Scouts of America Bankruptcy Explained

The national organization of the Boy Scouts of America (BSA) filed for Chapter 11 bankruptcy to achieve two key objectives: equitably compensate victims who were harmed during their time in Scouting and continue to carry out Scouting’s mission for years to come. Importantly, local councils have not filed for bankruptcy. This video explains the Chapter 11 process and how it will help the BSA meet these objectives. For more information on how the BSA keeps kids safe in Scouting today, visit:
Watch the video


UMC Discipleship Resources:
General Commission on United Methodist Men’s Scouting site: 
Pray – Building Faith in Youth:
CampFire USA
Boy Scouts of America
Girl Scouts of the USA
Big Brothers/Big Sisters

For more information about Virginia Conference Scouting Ministries, contact: Bill Chaffin, Scouting Coordinator, 2020 Buford Rd, North Chesterfield, VA 23235, (804) 356-6075,