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2020 Annual Conference Postposed

Because of the technical issues encountered with the Sept. 19 virtual annual conference session, Bishop Sharma D. Lewis announced at 12 noon the decision to invalidate this annual conference and postpone to a later date.

“Because of the technical difficulties and because we were not able to properly organize the annual conference according to our Standing Rules” she said, “I am immediately invalidating and postponing the 238th Virginia Annual Conference to another date in 2020 if possible.” The bishop emphasized her preference is to have a complete annual conference in 2020, but if not, conference will meet in 2021 in Hampton.

Information will be shared as it becomes available.

On September 22, Option Technologies, Annual Conference 2020 IT vendor, shared an apology letter to Bishop Lewis and the Virginia Conference. 

 

 

 

 

See All the People
Romans 15:7 in NRSV
Welcome one another, therefore, just as Christ has welcomed you, for the glory of God.

Public viewing of Annual Conference
Participants who only want to view the session can access it at: https://livestream.com/vaumc.  

 

Book of Reports
Click here to download a pdf of the Book of Reports 

Agenda
Click here to open the agenda for the day.

Consent Agenda (pdf)

Consent Agenda Approval Form (pdf)

Motions
With the one-day virtual Annual Conference session, the agenda will be very condensed. A time for motions is set for 12:30 p.m. after other reports are completed. Annual Conference members will be able to submit motions through their voting screen beginning at the start of the session.

 Official Packet Materials
Cabinet Report
Clergy Retirements
Consent Agenda Removal Form
Addendum and Consent Agenda

Frequently Asked Questions
Click here to view a comprehensive list.

Appointments
Click here to view this year’s appointments (pdf)

Ordination Service – View service, pictures from July 10, 2020
Eleven clergy were ordained during a service on June 10 at Woodlake UMC in Chesterfield. These clergy were Gil Lee, John Conway, Katherine Malloy, Sean Devolites, Ashley Isernhagen, John Obeng, Monica Reynolds, Marti Rigenbach, Mary Sullivan-Trent, Randy Timmerman, and Darlene Wilkins. Click here to view the service. Pictures from the event are on the conference Flickr page.

Commissioning Service – View service, pictures from Sept. 11, 2020
A Service of Commissioning of Provisional Members was held Friday, Sept. 11, at Wooklake UMC, Chesterfield. Those commissioned were MiRhang Baek, Brian T. Boettcher, Eduardo A. Carrillo, Renee K. Delgado, Seong Jae Jo, Andrew C. LaBar-Dietz, Joshua A. McCauley, Leisa Nicole Moreno Howard, Julie D. Nitzsche, Patrick S. Pillow, Carlson M. Sawyer, Nancy M. Vaughan, and Daniel H. Burch (virtual from Kentucky).
Click here to view the service         |
Click here to view pictures on the conference Flickr page

Retirement and Memorial Services
The prerecorded Retirement and Memorial Services will be shared conference-wide at a later date.

Annual Conference Mission Offering 2020
Churches may mail Annual Conference Offerings to the Treasurer’s Office at PO Box 5605, Glen Allen, VA 23058. Church donations may also be made online at www.vaumcpayapp.org
Individuals may make donations online at https://www.vaumcdonations.org/
The Annual Conference Mission Offering will be taken during one-day virtual Annual Conference on September 19, 2020. Bishop Lewis encourages all local churches to participate in this second mile offering as an expression of support for designated conference priority mission projects and programs which she selects. The pastor or lay representative of every faith community should contribute to this offering. Of course, individual gifts are always welcome! Checks may be made payable to “Virginia Conference of the UMC” or “VAUMC” with Conference Offering in the memo line.
The recipients of the 2020 offering represent a mixture of long term mission partnership commitments as well as new mission opportunities:
50 Percent Food Ministries within the Virginia Conference – Funds for food ministries within the Virginia Conference will be disbursed by the Missional Ministries Board.
50 Percent Partnerships of Hope – (Formerly Initiatives of Hope) Support for our conference long-term international mission partnerships with Mozambique, Cambodia and Brazil.
Please be generous in your support of the Annual Conference Mission Offering as we continue to show our strong support for God’s mission here in Virginia and around the world.

Kits for Conference
Updated 9/16/20 — A plan for regional kit collection is in the very beginning stages.  Work is being done to identify a point-of-contact within each district who will be working with the Conference kit coordinators.  Once that list is created, it will be made available and all questions should be directed to them.  At this point, any kits that have been packed according to UMCOR guidelines should be kept where they are.  Locations for pick-up will eventually be identified within each district.  Further details will be shared as they are developed.  Thank you for your patience.
 
The United Methodist Committee on Relief (UMCOR) is currently focusing efforts on Cleaning Kits (aka Flood Buckets), Hygiene Kits, and School KitsCleaning kits provide supplies to help individuals and families clean up after flooding, hurricanes, tornadoes and other natural disasters.  Hygiene kits replace basic necessity items lost in a disaster such as toothbrushes, hand towels, and soap to help people stay clean and healthy.  School kits include school supplies for children as they return to the classroom.  Click on the kit name to see PDFs for specific item listing and assembly instructions. 
If you prefer to make a financial contribution to enable UMCOR to purchase relief kits, you can contribute $75 for each cleaning kit; $12 for each health kit; and $11 for each school kit.  Additionally, UMCOR asks for $1 per kit ($3 for cleaning buckets) to cover processing and shipping and $1 for toothpaste for each health kit.  Please do NOT bring checks to Annual Conference.  All checks (for processing and shipping, for toothpaste, and in lieu of providing kits) should be made payable to “Virginia Conference UMC,” earmarked for “kits” and mailed to Treasurer, Virginia Conference of The United Methodist Church, P.O. Box 5605, Glen Allen, VA, 23058 any time prior to Annual Conference.

Alternate Member Form
The Lay Annual Conference Members attending 2020 Annual Conference will receive a mailed packet of 2020 Annual Conference information. In the event of a change in lay member, the conference mailed packet should be given to the alternate lay member. Lay members who are attending as alternates are required to present a signed, completed Alternate Member Form 2020 to the Registration Trouble Shooting Desk during Registration. In turn, name badges will be printed that identify them as lay members. Alternates are responsible for obtaining materials mailed to the persons whom they are replacing. A Book of Reports may be purchased for $5 at annual conference by persons who do not have a copy.
Click here to download an alternate local church lay member form (pdf)
Click here to download an alternate district at-large lay member form (pdf)

2020 Journal Order Form
The conference Journal is available in two forms: posted on www.vaumc.org as a free PDF. Sections will be posted as they are available and as a whole document once completed; as a regular or spiral-bound print copy for the cost of $25 (includes shipping). Request for printed copies must be made by October 1, 2020. Click here to download an order form (pdf). Questions may be directed to communications@vaumc.org

Annual Conference Logo
Click here to download a color, black and white, or gray scale logo