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Resources: 2019 Annual Conference

2019 Annual Conference 

June 20-22, 2019
Berglund Center
Roanoke, VA
(710 Williamson Rd NE, Roanoke, VA 24016)

Moving Forward in God’s Mission
Matthew 28:18-20 New Revised Standard Version (NRSV)18
And Jesus came and said to them, “All authority in heaven and on earth has been given to me. Go therefore and make disciples of all nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit,  and teaching them to obey everything that I have commanded you. And remember, I am with you always, to the end of the age.”

The 2019 session of the Virginia Annual Conference will be held June 20-22 at the Berglund Center, 710 Williamson Rd NE, Roanoke, VA 24016
Information will be shared on this page as it becomes available.
The housing letter will be available in early February 2019. 

2019 Daily Proceedings
Click here to open (pdf)

News from Annual Conference 2019
Summary report of the 2019 session, by Madeline Pillow, director of Communications (pdf)
Summary video of the 2019 session, by Nicholas Ruxton, videographer

Thursday June 20 – Laity session, Bishop Peter Weaver, Rules Committee, Elections
Friday morning, June 21 – Bible Study, Cabinet, New Faith Communities, Laity Address, Motions, 2019 General Conference Report
Friday afternoon, June 21 – Retirement Service, Historical Society, Site Selection, Equitable Compensation, Pensions, Common Table, Memorial Service
Friday evening, June 21 – A Service for the Ordering of Ministry
Saturday morning, June 22 -Treasurer, CFA, UMW, Final Worship with Bishop Weaver

Motions for Consideration by the 2019 Virginia Annual Conference
Click here to view motions (pdf)

Conference by the numbers (kit collection, can collection, etc.)

4 Cans 4 Conference  5K Activities  Accessiblity 
BanquetsBook of ReportsChildcare
Conference Bible StudyConference MusicianConference Preacher
Display SpaceGC and SEJ Delegate ElectionHousing
Kits for ConferenceOfferingPer Diem
Pictures/Videos NeededResolutionsTellers
Virtual Promo Packet Agenda ( pdf)Volunteer sign up  
Guide to Conference (pdf) Cokesbury Display (pdf)Alternate Lay Member Form
Meet the Lay Nominees Download AC Logo #vaumc
Pre-conference EventsKindred Project Events Motions
Consent Agenda (pdf)Pre-Conference VUMPI Video  Petitions to GC 2020
Livestream of AC Order FormElection Results

Election Results

General Conference Elected Clergy:         General Conference Elected Laity:               
Tom BerlinWarren Harper
Lindsey BaynhamMartha Stokes
Meredith McNabbShirley Cauffman
Rob VaughnDarlene Amon
Rhonda VanDykeBeth Christian
Mark OgrenAlison Malloy
Grace Sun-khil HanMarshall Bailey
F. ELizabeth GivensJill Gaynor
Jason C. StanleyJoshua Blakely
G. Kirk NaveJacob Paysour
Jonathan PageMark Elder
Jurisdictional Conference Elected Clergy      
Jurisdictional Confence Elected Laity
Jeff MickleKaren McElfish
Doug ForresterAndrew Kissell
Leigh Anne TaylorKim Johnson
Dan KimDebbie Cali
Tim WardPhillip Mohr
Chenda LeeDeborah Angerman
David VaughanShawn Kiger
Lyndsie BlakelyAmanda L. Holmes
Lauren LobenhoferKenn Speicher
Brian JohnsonNeal E. Wise
Jennifer CoffeyRichard Underwood
Clergy AlternatesLaity Alternates
Drew VanDyke Colby Kip Robinson
Esther Nanna AgbosuBrenda Brooks
Gordon Keith PruittCarl Moravitz
Joshua S. KingMarie Hawks
Rachel M. GilmoreJane WIlson
Andrew B. WillsonJerry A. Taylor
M. Lynne Alley-GrantJaydee Hanson
Amy L. CrispMaureen McKay
Sarah Dumas LockeMichelle Hettman
Matthew Joseph BentonCarlos Liceaga

Book of Reports 
Please click here to download/view the 2019 Book of Reports.

Livestreaming of Annual Conference
Annual Conference will be livestreamed again this year. Click here to view livestream.

2019 Order Form for Journals, Directories, Highlights of Conference
Click here to download an order form (pdf)

Alternate Member Form
The Lay Annual Conference Members attending 2019 Annual Conference will receive a mailed packet of 2019 Annual Conference information. In the event of a change in lay member attending 2019 Annual Conference, the conference mailed packet should be given to the alternate lay member attending Annual Conference. Lay members who are attending as alternates are required to present a completed Alternate Member Form 2019 to the Registration Trouble Shooting Desk during Registration. In turn, name badges will be printed that identify them as lay members. Alternates are responsible for obtaining materials mailed to the persons whom they are replacing. A Book of Reports may be purchased for five dollars at annual conference by persons who do not have a copy.
Click here to download an alternate local church lay member form (pdf)
Click here to download an alternate district at-large lay member form (pdf)

General and Jurisdictional Delegate Election Information
The Virginia Conference will elect 22 delegates to the 2020 General Conference (11 clergy and 11 laity) and an additional 11 clergy and 11 laity to join the General Conference delegates for the 2020 Southeastern Jurisdictional Conference.  Elections will be conducted during the 2019 session of the Virginia Annual Conference to be held June 20-22, 2019, at The Berglund Center in Roanoke.  The election of delegates will be conducted on the afternoon and evening of June 20. The following files are pdfs.
Click here to download/read the Conference Rules for the election of General and jurisdictional conference delegates.
Click here to download/review a booklet of laity nominees. (updated 5/21/19)
Click here to download/review a booklet of clergy nominees. (updated 6/14/19)
Persons wishing to have a printed copy of the booklets may send an email request to [email protected].  The cost of each printed booklet is $15 to cover the cost of printing and postage.

Election of General Conference and SEJ Conference Delegates
Bishop Weaver will preside over the election of clergy delegates.
Bishop Ray Chamberlain will preside over the election of laity delegates. 
General Conference and SEJ Conference Delegates will be elected on June 20 following organizing motions and rules report in the Berglund Center. Voting for lay delegates will be held in the Berglund Center. Voting for clergy delegates will be held in the performing arts theatre. In accordance with Standing Rule III.F.1, 5 hours will be allowed to complete the election process.  
Eleven lay and 11 clergy General Conference delegates will be elected. An additional 11 lay and 11 clergy SEJ Conference delegates will be elected. Following these elections, 10 lay and 10 clergy reserve delegates will be elected on a single ballot. 

Click here to view a video on the electronic voting procedure for delegates.

The electronic voting system used during conference elections uses radio signals to transmit the votes from each voting device. Smart phones and other WiFi enabled devices can interfere with this system.  Conference attendees are asked to turn off any personal hot spots and WiFi connections during voting sessions. Attendees can still use text messaging and email communications through your cellular provider but please disable WiFi connectivity during the sessions when voting takes place. This will help achieve a faster and more reliable voting process.

Nominations from the Floor of Annual Conference
Conference Standing Rule III.D.5
Lay Nominations from the Floor. After the convening of the Annual Conference session, prior to entering block voting, the presiding bishop will ask for any nominations from the floor. Any nominations made from the floor must be made by lay members (III.D.3.) and the nominee must be present to accept or decline the nomination. Nominations from the floor shall be closed by the presiding bishop.
Conference Standing Rule III.C.2.b
Clergy Nominations from the Floor. After the convening of the Annual Conference session, prior to entering block voting, the presiding bishop will ask for any nominations from the floor. Any nominations made from the floor must be made by eligible clergy (III.C.1.b.i) and the nominee must be present to accept or decline the nomination.

Motions at 2019 Virginia Annual Conference
Last year the 2018 Virginia Annual Conference approved a recommendation from Common Table for Church Vitality that resolutions no longer be part of the annual conference business. The rationale for this recommendation was that motions accomplish the same purpose as resolutions since motions are formal proposals requesting approval and/or implementation of a certain action. At this year’s annual conference, the Rules Committee is recommending a new paragraph II.D.4 to the Standing Rules for the purpose of defining motions and proposals. 
Click here for the Motions Description and instructions on submitting motions (pdf)

Petitions to General Conference 2020
Paragraph 507 of the Discipline details the process required for General Conference Petitions.  The attached document (click here to open pdf) details the specified format for consideration of petitions submitted for annual conference vote or directly to the General Conference Secretary by clergy, laity, or organizations of The United Methodist Church. The document provides details about General Conference petitions. 

Laity Session and “Meet the Nominees” Opportunity
The Laity Session on Thursday June 20, 2019 begins at 10:00 a.m. and concludes at 11:00 a.m. in the Berglund Center.  Immediately following this session there will be an opportunity to meet with General Conference Lay Nominees on the floor of the Berglund Center from 11:00 a.m. to 12 noon. Alphabetical designations in the four corners of the main floor area will be clearly marked for Nominees to locate themselves according to last names. If individuals wish to speak with Nominees you may use this time. If not, persons are dismissed until the Call to Order at 2:00 p.m. Nominees will have RED ribbons attached to their name tags for ease of identification.

Housing Letter – Reservations opened Monday, February 11
Click here to open/download the Housing Letter (pdf)
As you look at the Annual Conference Housing Letter and consider reservation options, please note the laity session and clergy session will be held on Thursday morning. June 20 at 10 a.m. You will also want to note the election of General Conference and Jurisdictional Conference delegates will be on Thursday afternoon and evening. Questions about housing may be directed to Tim Craft at [email protected] or (540) 819-9386.

Display Space
To reserve display space at the Berglund Center, Roanoke, for Annual Conference, please see the Display Guidelines (pdf) and send a Display Request (see links below) and check to the Rev. Jennifer Fletcher at the address on the form. If you have questions, you may contact either Jennifer at [email protected],  540-552-5424; or Joanna Paysour at [email protected] 540-989-3673. Deadline to reserve space is May 15.
Display Request (Word) 
Display Request (pdf)

Childcare at Annual Conference 2019   
Childcare at Annual Conference will be provided for children ages 0-12 years old at South Roanoke UMC, 2330 Jefferson Street, SE, Roanoke, VA 24014. Registration is now open if you wish to register your child(ren). The deadline for registrations is May 31. Due to safety concerns, we cannot accommodate walk-ins or children over the age of 12. Please register on-line with a credit card at  Also, please provide any meals or snacks for your children during their stay.  No meals or snacks will be provided by the church during these times.   
Please register early as your registration will help us have an appropriate number of childcare staff and ample resources for the conference.  For questions regarding childcare please contact Mikang Kim at [email protected] or Heather Case at [email protected].

Picture/Videos needed by Worship Team
The Rev. Sarah Payne and the annual conference worship team is asking local church members for assistance. They are looking for images and videos of the street, specifically the sign, where you live. The team wants to collect images from all over the conference that show the diversity of location and context: rural, urban, mountain, beach, and everything in between. It is the team’s hope to give practical significance to Jesus’ words in Matthew 28:19-20, “Therefore go and make disciples…” in terms of Jesus’s words in Luke 14:23, “Go out to the highways and byways…”
Please use the following to help advertise this endeavor. The bulletin insert prints on an 8.5 X 11 in landscape and will need to be cut in the middle. The flyers print on an 8.5 x 11 in portrait.
Bulletin Insert (pdf)
Flyer (jpg)
Social Media 1 (jpg)
Social Media 2 (pdf)
Please email all images and videos digitally to: [email protected] no later than May 1. Questions may be directed to Payne at (540) 886-6729 or [email protected]

Kits for Conference
The United Methodist Committee on Relief (UMCOR) is currently focusing efforts on Cleaning Kits (aka Flood Buckets), Hygiene Kits, and School Kits.  Click on the kit name to see PDFs for specific item listing and assembly instructions as well as the Kits for Conference logo to assist you with promoting your efforts.
Collection of the kits will begin Wednesday, June 19 from 4—8 p.m. and continue Thursday, June 20 from 8 a.m.—7 p.m., and Friday, June 21 from 8 a.m.—5 p.m. Contact Kit Collection Coordinator, the Rev. Morris Fleischer (Newport-Mt. Olivet UMC/Roanoke District), at (540) 544-7183 or [email protected] with any questions.  Click here to sign up to volunteer.
If you prefer to make a financial contribution to enable UMCOR to purchase relief kits, you can contribute $75 for each cleaning kit; $12 for each health kit; and $11 for each school kit.  Additionally, UMCOR asks for $1 per kit ($3.00 for cleaning buckets) to cover processing and shipping and $1 for toothpaste for each health kit.  Please do NOT bring checks to Annual Conference.  All checks (for processing and shipping, for toothpaste, and in lieu of providing kits) should be made payable to “Virginia Conference UMC,” earmarked for “kits” and mailed to Treasurer, Virginia Conference of The United Methodist Church, P.O. Box 5605, Glen Allen, VA, 23058 any time prior to Annual Conference and no later than August 31.  

4 Cans 4 Conference – We ‘Can’ Make a Difference!
As annual conference members gather in Roanoke this June, the plan is to bless that community with five tons of non-perishable foods for the Roanoke Rescue Mission.
Suggested items
1 can of meat
1 can of vegetables and/or fruit
1 can of soup and/or stew
1 can that may be opened with a pop-top
Boxes of nonperishables such as pasta, rice, beans, cereals are also welcome. Please do not bring home-canned items, out of date cans, glass jars, damaged cans, fresh fruits/veggies, or already-opened or partially used supplies. Click here to sign up to volunteer. For details, contact Herb Brynsildsen at [email protected] Click here to download a flyer (pdf)

Virtual Promo Packet
Click here to view the 2019 Virtual Promo Packet

In an effort to be good stewards of the environment and the financial resources of the conference, the annual conference “promo packets” will continue to be virtual. Electronic copies will be accepted for inclusion in the Virtual Promo Packet, which will be posted on this page. The Virtual Packet will be available for viewing on the website beginning June 1. Information for the Virtual Promo Packet needs to be submitted in pdf format to the Office of Connectional Ministries ([email protected]) for approval by Wednesday, May 22. Those organizations still wishing to disseminate their information in a hard-copy format  (and who qualify, according to the Display Guidelines) may arrange for a display table at the Berglund Center by contacting the Rev. Jennifer Fletcher ([email protected]). Display guidelines and a Display Request form are available on this page.

The Head Clergy Teller is the Rev. Melody Tanner. The Head Lay Teller is Ms. Terry Bain.
Each district is responsible for selecting four lay tellers and four clergy tellers.
Conference Preacher
Bishop Tracy S. Malone will preach at the 7:30 p.m. Service for Ordering Ministry on Friday, June 21, as well as at the 11 a.m. Friday mission service. Bishop Malone is the resident bishop of the Ohio East Area, which includes the East Ohio Conference in the North Central Jurisdiction of The United Methodist. 
Conference Bible Study Teacher
Dr. Kevin Watson will teach on Friday and Saturday mornings at 8:15.
Conference Musician
Ms. Christal Heyward

Per Diem Voucher and EFT Payment Information Request for Annual Conference
By conference action, retirees, persons receiving their first appointment, and eligible others listed in the Book of Reports are authorized to receive reimbursement for expenses to attend Annual Conference, not to exceed $340 and subject to limitations of conference approved rates. Vouchers can be obtained by clicking here (pdf). The conference treasurer’s office is encouraging all reimbursements to be made by direct deposit. Instructions are attached to the voucher to make provisions for direct deposit. Vouchers will not be accepted after July 31. 
Moving Forward in God’s Mission: 5K Walk, Run, Bike & Yoga
Click here to download pdf flyers to share the details.
To live out the vision of Bishop Sharma D. Lewis and support the Annual Conference theme, Moving Forward in God’s Mission, clergy, laity and guests are invited to participate in the 2019 Annual Conference 5K Walk, Run, Bike, and Yoga event on Saturday, June 22 at 6:15 a.m. The Moving Forward in God’s Mission 5K will be an opportunity for fitness, fellowship and fundraising in the Roanoke City community.The Moving Forward in God’s Mission 5K will raise funds for KIDS SOAR (formerly Community Outreach Program of Roanoke). Kids Soar is a Virginia Conference Advance Special and a direct service provider for children, youth and families of poverty in inner-city Roanoke. For over 30 years, this UM mission has addressed the basic needs of poverty by teaching skills, and providing opportunities for growth and education for a successful future. A special emphasis of Kids Soar is literacy — so donations of new or gently-used books appropriate for children grades K-5 are being requested. Books may be dropped off in the Special Events Center at the 5K registration area and on Saturday morning at the event sites. The opportunity to add a donation to the participation fee will be available during the registration process.The Moving Forward in God’s Mission 5K will take place in two locations — first, outside (walking, running and biking,) on a part of the Roanoke Greenway. The second is inside (chair yoga) in a hotel ballroom or event space. All members of Annual Conference, their guests and local church members are encouraged to sign up for one of these activities.
1. Moving in God’s Mission outside – This is an opportunity to raise funds for Kids Soar while participating in fitness and fellowship while walking, running or biking 5 kilometers (3.12 miles) along a part of the Roanoke City Greenway. On this trail participants will learn about and witness three different ecological zones found within the Roanoke City community. A prayer labyrinth during the 5K will be available for your use. Children (accompanied at all times by an adult) are welcome to participate. Pets of any kind (except service animals) are discouraged. This is not intended as a race and will not be officially timed.
2. Moving in God’s Mission inside – This opportunity will give those who choose the experience of Chair Yoga, a modified form of yoga, focusing on its meditative/spiritual core and utilizing the mind/body connection. Chair Yoga is perfect for all levels of abilities but is especially good for those with stability issues and looking to start slowly and confidently.
Click here to sign up to volunteer.
Registration is now open at:  
Contact the AC 2019 5K Planning Team at [email protected] or 540-989-3335 with your questions.
Effective with the 2019 annual conference, resolutions are no longer included as part of the business of the Virginia Annual Conference. The rationale for this recommendation is that time spent on resolutions can be used more effectively to receive presentations and information on topics pertinent to the ministry and mission of The United Methodist Church, the annual conference or local church. These presentations may include differing opinions presented by persons who model holy conferencing. Requests for presentations must be received by the Director of Connectional Ministries by the March 8 “Book of Reports” deadline.  In setting the annual conference agenda, the bishop may consult with different conference agencies in determining the focus of the presentations. There will still be opportunities for motions from the floor of the conference. Email to [email protected] 
Annual Conference Offering
The offering goal is $150,000 and recipients will be:
Africa University Student Scholarships — $40,000
Cambodia Pastors Leadership Training — $40,000
Mozambique Lay Leadership Training — $20,000
Brazil “Shade and Fresh Water” children’s program — $20,000
Just Neighbors Matching Funds Grant for Immigrant Legal Counsel in four districts — $30,000 

Banquet Information/Requests
Click here for the list of banquets and contact information (pdf) Updated 6-5-19
If you are planning a Banquet for this year’s Annual Conference and would like to have your event listed in the Conference Banquet Schedule, please forward the following information to the Annual Conference Banquet Coordinator at [email protected] or mail it to the address below.
1) The Name of your group or gathering
2) The Date and Time
3) The Location
4) Contact Information for those who may want more information
If you need assistance planning your banquet, please fill out the attached “Banquet Request Form” (Word or pdf file) and forward it also.
Michael Reaves at [email protected]
or mail to Rev. Michael Reaves, Annual Conference Banquet Coordinator, c/o Fletcher’s Chapel United Methodist Church, 8330 Fletcher’s Chapel Rd, King George, VA  22485. (540) 775-7247 (church) (757) 653-8537 (cell)

Accessibility Information
ACCESSIBLE PARKING: 100 designated accessible parking spaces will be available in Lot B (front lot on Williamson Road) of the Berglund Center.  For wheelchair access, please use Gate 2 to enter the building.
WHEELCHAIR SEATING SECTIONS – Reserved areas for those who use wheelchairs or scooters will be available within the bar of the conference on both the main arena floor of the Coliseum; on the inner concourse level at Boxes 1, 3, 7 and 9; and in the corners of the inner concourse near boxes 1 and 12.  The easiest access into the Coliseum for those with mobility challenges is on the concourse level Gate 2.  There is access to the Coliseum floor from the concourse by chair lift located between gates 1 and 2.  Near Gate 5, there is an indoor accessible route between the Coliseum (concourse level) and Special Events Center that will be clearly marked.
ACCESS TO RESTROOMS–Restrooms at gates 1-2 and 11-12 provide the best access for people using wheelchairs.  Ushers will be available to assist persons using wheelchairs should they need help entering restrooms that have lips.
ACCESS FOR THOSE WITH HEARING AND VISION CHALLENGES–Assisted listening receivers will be available with sign-out of the equipment at the Accessibility table.  American Sign Language interpreters will be provided for all sessions.  Requests for large print materials should be made by June 13.  A limited number of large print materials of the Book of Reports and the Memorial and Ordination Services will be available at the Accessibility table.   For more information, contact Mark Ogren, 1-800-768-6040 or 804-521-1100, ext. 155 or 156.
ADA ROUTE INSTRUCTIONS–Click here to download a map (pdf)

Kindred Project Events
The Kindred Project (an ecumenical movement in and outside the conference for the advocacy of a prayer focused lifestyle) ( invites you to deepen your prayer life by inviting hope into our lives, and to tenderly hold God in our hearts through prayerful experiences with your mind, body and soul.  It is our hope that those who participate will experience time to breath and experience the movement of the Holy Spirit. Wednesday, June 19 in the Prayer Room at the Berglund Center from 1 – 5 pm.  Four workshops will begin on the hour with five minutes of silence.  Each workshop will be experiential encompassing;  mind, body and heart. You may come to all or some or one!
1 pm – Readings and Silent Meditation (prayer of the heart) with Dr. Dawn Peck
2 pm– A labyrinth walk led by Rev. Kimberly Barker-Brugman
3 pm– Praying with clay (make something to take home as we read and pray with Scripture) with Rev. Bruce Lugn
4 pm– Praying with beads (make something to take home as we read and pray with Scripture) with Rev. Syd Stewart – there is a small fee to cover the cost of the beads
If you have questions or wish to register please contact [email protected]

Hashtags, once your phone’s pound sign, now have a place on most popular social networks, including Twitter, Facebook, Instagram, and Pinterest. The hashtag is likely the most popular means of categorizing content on social media. It makes your own content discoverable and allows you to find relevant content from other people and businesses. The hashtag also allows you to connect with and engage other social media users based on a common theme or interest. So follow/engage in this year’s Virginia Annual Conference session on social media using #vaumc19

District Annual Conference Orientation Materials 
Click here to download a pdf of the handout from the preconference district orientation meetings.

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