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Annual Conference 2020

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See All the People
Romans 15:7 in NRSV
Welcome one another, therefore, just as Christ has welcomed you, for the glory of God.

April 6, 2020: Due to the COVID-19 pandemic, the June 2020 session of the Virginia Annual Conference has been postponed until September 18 -19, 2020. Information regarding the location of the September 2020 Annual Conference is forthcoming.    
Meeting Max, the company managing the conference’s hotel reservation system, will make cancellations for all participants who reserved through the Annual Conference housing process.  If you do not receive your email confirmation of this cancellation by 5 p.m. on Thursday, April 9, please call Bev Myers at 804-521-1134 or email achousing@vaumc.org.
The Annual Conference session postponement will not impact the clergy appointment process. The Bishop and the Appointive Cabinet still anticipate a summer move date. Any announcement about a change in the move date will be forthcoming.

Information will be shared on this page as it becomes available.

Housing
Information will be shared at a later date.

Display Space
No requests for display space are currently being taken. Watch this space for further information concerning displays.

Banquets
Banquet requests are not currently being taken.  Watch this space for more information.

Kits for Conference
Information on the collection of Kits will be announced soon.

The United Methodist Committee on Relief (UMCOR) is currently focusing efforts on Cleaning Kits (aka Flood Buckets), Hygiene Kits, and School KitsCleaning kits provide supplies to help individuals and families clean up after flooding, hurricanes, tornadoes and other natural disasters.  Hygiene kits replace basic necessity items lost in a disaster such as toothbrushes, hand towels, and soap to help people stay clean and healthy.  School kits include school supplies for children as they return to the classroom.  Click on the kit name to see PDFs for specific item listing and assembly instructions.  Collection of the kits is scheduled to start Wednesday, June 17, and continue through Friday, June 19, 2020.
If you prefer to make a financial contribution to enable UMCOR to purchase relief kits, you can contribute $75 for each cleaning kit; $12 for each health kit; and $11 for each school kit.  Additionally, UMCOR asks for $1 per kit ($3 for cleaning buckets) to cover processing and shipping and $1 for toothpaste for each health kit.  Please do NOT bring checks to Annual Conference.  All checks (for processing and shipping, for toothpaste, and in lieu of providing kits) should be made payable to “Virginia Conference UMC,” earmarked for “kits” and mailed to Treasurer, Virginia Conference of The United Methodist Church, P.O. Box 5605, Glen Allen, VA, 23058 any time prior to Annual Conference.

Alternate Member Form
The Lay Annual Conference Members attending 2020 Annual Conference will receive a mailed packet of 2020 Annual Conference information. In the event of a change in lay member, the conference mailed packet should be given to the alternate lay member. Lay members who are attending as alternates are required to present a signed, completed Alternate Member Form 2020 to the Registration Trouble Shooting Desk during Registration. In turn, name badges will be printed that identify them as lay members. Alternates are responsible for obtaining materials mailed to the persons whom they are replacing. A Book of Reports may be purchased for $5 at annual conference by persons who do not have a copy.
Click here to download an alternate local church lay member form (pdf)
Click here to download an alternate district at-large lay member form (pdf)

Per Diem Voucher and EFT Payment Information Request
By conference action, retirees, persons receiving their first appointment, and eligible others listed in the Book of Reports are authorized to receive reimbursement for expenses to attend Annual Conference, not to exceed $340 and subject to limitations of conference approved rates. Vouchers can be obtained by clicking here (pdf). The conference treasurer’s office is encouraging all reimbursements to be made by direct deposit. Instructions are attached to the voucher to make provisions for direct deposit.

Annual Conference Logo
Click here to download a color, black and white, or gray scale logo.