2017 Annual Conference
June 16-18, 2017
Hampton Roads Convention Center
The 2017 session of the Virginia Annual Conference will be held June 16-18 at the Hampton Roads Convention Center.
This Year's Theme
A New Thing (Isaiah 43:19 -- "See, I am doing a new thing! Now it springs up; do you not perceive it? I am making a way in the wilderness and streams in the wasteland.")
Book of Reports
Click here to download the 2017 Book of Reports (pdf)
Click here to open the 2017 Agenda (pdf)
If you are planning a Banquet for this year's Annual Conference and would like to have your event listed in the Conference Banquet Schedule, please forward the following information to the Annual Conference Banquet Coordinator at email@example.com or mail it to Michael Reaves, Annual Conference Banquet Coordinator, c/o Fletcher's Chapel United Methodist Church, 8330 Fletcher's Chapel Road, King George, VA 22485.
1) The Name of your group or gathering
2) The Date and Time
3) The Location
4) Contact Information for those who may want more information assistance planning your banquet, please fill out the attached "Banquet Request Form" (Word or pdf file) and forward it also.to view the list of banquets as of May 16, 2017.
Alternate Lay Member Form (Local Church and District)
Changes will not be made in the Conference Office after April 19, 2017, and no packets will be mailed after the Annual Conference Packet mailing. All changes after this date must be made at the Registration Help Desk during Annual Conference. Please download the appropriate form and take to conference with you.
Click here to download a Local Church Member form (Word)
Click here to download a District At-Large Member Form
Live Stream Link
Beginning June 16
Participate in Sunday Morning Worship Service Bulletin
Local churches may show the live video of the Annual Conference worship service during their Sunday morning worship services and participate by following the liturgy for the service. Click here to download the bulletin in pdf format. Click here to download the bulletin in Word. The Annual Conference Planning Committee will be holding all participants in prayer.
Wesley UMC, 2510 N Armistead Ave., in Hampton, will be providing childcare during Annual Conference this year in a Vacation Bible School (VBS) program format. Registration is now open if you wish to register your child(ren). The deadline for registrations is May 31. Please access the link https://www.etouches.com/240653 for detailed information and prices for the times needed. Please register early as your registration will help providers prepare enough materials, volunteers, and resources for the weekend. Wesley Church is trained in and has a Child Protection Policy in place.
Friday: 11 AM - 5:30 PM
Saturday: 8 AM - 12:30 PM
*lunch 12:30 PM - 5:30PM
*dinner 5:30 PM - 9:30 PM
Sunday: 8 AM — 12:30 PM
Snacks provided daily. Meals on Saturday only.
For questions regarding childcare please contact:
Wesley UMC (757) 838-3044; GretchenNelson@vaumc.org;
or Carol Badureck at Carol1955Badurek@gmail.com;
or Lynette Scalzi at firstname.lastname@example.org
Report on the Commission on a Way Forward
On June 16, in Ballroom B of the Hampton Roads Convention Center from 10 – 11 a.m., the Rev. Tom Berlin, a Virginia Conference elder who is serving on the Commission on a Way Forward, will provide a report on the work of the commission. His report will include what to anticipate as United Methodists move toward the called General Conference in 2019. Berlin will discuss why marriage and ordination of LGBTQ persons is such an important and challenging matter in the life of the United Methodist Church. He will provide ways for pastors and laity to begin to prepare for the General Conference in their churches. Opportunity will be given to ask questions and consider the work of the commission. Berlin will give a 20-minute presentation on Saturday afternoon that will be livestreamed and recorded for later use.
Cokesbury Unveils New Ministry Resource Center at Annual Conferences
Cokesbury announced today that it is bringing a new consultative retail experience to Annual Conferences this year with the new Cokesbury Ministry Resource Center. Focused on equipping leaders to build disciples, the Ministry Resource Center will offer the opportunity for more personalized consultations with church leaders in order to match products with their specific ministry needs.
Click here for details (pdf)
Click here to download a Cokesbury ad (pdf).
Computer Assisted Notetaking
Individuals are needed who can offer their time and talent in communicating the spoken word to persons who need computer assisted note-taking during Annual Conference. Assistance is needed to type text of reports, worship and music using Microsoft Word, at times as the speaker is presenting. Good typing speed and accuracy is a must! Individuals will be needed for all sessions for shifts of one hour or longer. Further information is available from the Office of Inclusivity and Lay Leadership Excellence at 1-800-768-6040 ext.154 or (804) 521-1154 or by e-mail at CherylEdleyWorford@vaumc.org
Click here to download the housing letter (pdf). To assist in determining your reservation time frame, please be aware that the Clergy and Laity Sessions begin at 1 p.m. Friday, June 16, and the first plenary session begins at 3 p.m. This year's housing coordinator is Tim Craft. Should you have housing questions, please contact Craft at (540) 819-9386 or by e-mail email@example.com
To reserve display space at the Hampton Roads Convention Center for 2017 Annual Conference, please see the Display Guidelines (pdf) and send a Display Request (see links below) and check to the Rev. Eric Vaudt at the address on the form. Deadline to reserve space is May 15.
Kits for Conference
As your church begins preparation for collecting items for kits, there is currently an appeal from UMCOR for Health and Bedding kits. While these are currently in high demand, there other kits that are being collected include, Birthing, Cleaning, Layette, School, and Sewing. Click here for the complete list of items and instructions on packing each kit (pdf). The times for collection of the kits are Thursday, June 15, from 5pm-9pm; Friday, June 16, from 8am-5pm.; and Saturday, June 17, from 7:30am-4pm. If anyone has questions about the kits, you can contact the Kit Collection Coordinator, the Rev. David Magruder at Zion UMC in Seaford (York River District) at (757) 898-7417 or firstname.lastname@example.org.
Annual Conference Offering
Click here to download an Annual Conference Bulletin Insert (pdf)
Bishop Lewis has announced the annual conference mission offering goal of $200,000 to focus on the following missional priority projects:
$50,000 Cambodia - For continued support for our partnership with the Methodist Mission in Cambodia as they move toward being an autonomous Methodist Church.
$25,000 Brazil – For our continued long term support of the Shade and Fresh Water ministry with at risk children across several conferences in the Methodist Church of Brazil.
$25,000 Mozambique – Our partnership with the United Methodist Church of Mozambique focuses on education by providing lay training resources that strengthens their discipleship and witness across both conferences in Mozambique.
$50,000 Virginia Long Term Disaster Recovery – We are committed to a long term response to those whose lives were changed by tornadoes and hurricane Matthew in 2016. The funding of the recovery will allow further teams to answer the call to make a compassionate response.
$25,000 Ethnic Minority Missional Ministries – Funds for grants to go toward developing ministry outreach in the conference to immigrants and other marginalized groups.
$25,000 Virginia Volunteers in Mission – To provide funds available to small membership faith communities who wish to engage in mission that may lack resources.
Clergy Pictorial Directory Photos
All clergy, diaconal ministers, certified professionals, those serving as pastoral supply, retired bishops and conference staff who did not have a picture taken last year for the online pictorial directory will have the opportunity to have their photos taken this year. Remember Church Directories will have a booth in the exhibit hall at Annual Conference on Friday, June 17, and Saturday, June 18, to take photos. No reservations are needed. For more information, contact Madeline Pillow, director of Communications, at MadelinePillow@vaumc.org, (804) 521-1113 or 1-800-768-6040, ext. 113.
COSROW and CEMCA Monitoring at Annual Conference
COSROW and CEMCA are joining together this year to help monitor at Annual Conference. We welcome others to volunteer to help us with this ministry of inclusiveness and advocacy. Monitoring involves being present on the floor of conference to observe the groups that are represented and heard on the floor of conference and those whose voices are not. We provide a self-guided training online presentation as well as some tips and training to get you started. Here is the link to sign up for a time or time(s) to monitor http://signup.com/go/MwrfJkZ . For more information, please feel free to contact Rev. Mary Dadisman, Clergy Co-chair, at MaryDadisman@vaumc.org.
Per Diem Voucher and EFT Payment Information Request for Annual Conference
By conference action, retirees, persons receiving their first appointment, and eligible others listed in the Book of Reports are authorized to receive reimbursement for expenses to attend Annual Conference, not to exceed $340 and subject to limitations of conference approved rates. Vouchers can be obtained by clicking here (pdf). The Conference Treasurer’s office is encouraging all reimbursements to be made by direct deposit. Instructions are attached to the voucher to make provisions for direct deposit. Vouchers will not be accepted after July 31.
The Society of St. Andrew & Young People’s Ministries - Friday, June 16, at 7 a.m. in the parking lot next to the Embassy Suites, off Coliseum Drive. This will be our LAST year hosting the Potato Drop at annual conference, so the conference wants it to be a special year! Come join the youth delegation and many others in this hands-on mission gleaning experience. There will be plenty of time to participate and prepare for annual conference opening session. Bring your youth group as well if your church is close enough! Enjoy working together and meeting new friends. Contact: Sarah Ramey, Society of St. Andrew, 800-333-4597 email@example.com; or Becky Tate, conference office, 804-521-1139 firstname.lastname@example.org.
Virtual Promo Packet
In an effort to be good stewards of the environment and financial resources of the conference, the annual conference “promo packets” will again this year be virtual. Electronic copies of materials previously submitted in hard copy for the tote bag will be accepted – at no cost to the organizations submitting them – for inclusion in the Virtual Promo Packet, which will be posted on this page. The Virtual Packet will be available for viewing on the website beginning June 1. Those organizations still wishing to disseminate their information in a hard-copy format may arrange for a display table at the Hampton Convention Center by contacting the Rev. Eric Vaudt at 757-759-7484 or EricVaudt@vaumc.org. Display guidelines and a Display Request form are also available on the 2017 Annual Conference Information page of the conference website. Information for the Virtual Promo Packet needs to be submitted in pdf format to the Office of Connectional Ministries (BevMyers@vaumc.org) for approval by Friday, May 19.
Kindred Project brown bag lunch prior to annual conference
Kindred Project is a group of clergy and laity who gather together for the practice of spiritual disciplines, contemplative prayer and fellowship. Persons interested in learning about Kindred Project are invited to a brown bag lunch prior to Annual Conference, June 15 at noon at the Hampton Roads Convention Center. You will be given a brief introduction to the project and meet some key leaders who will be glad to answer questions. Please rsvp via this sign up genius link: http://www.signupgenius.com/go/10C0C4BA5A82DA5FE3-gettoknow or by email: email@example.com
Kindred Project to Host Centering Prayer Retreat Prior to Conference
Kindred Project is a group of clergy and laity who gather together for the practice of spiritual disciplines, contemplative prayer and fellowship. This year's Virginia Annual Conference is meeting June 16-18 at the Hampton Roads Convention Center. Would you like to prepare your heart and learn a new way to pray? Then please join other clergy and laity for a time of learning, praying, silence, and delving into new spiritual depths at Kindred Project's second annual conference reteat. Clergy and laity will gather in the prayer room at the Hampton Roads Convention Center, June 15, at 1 pm. The leaders will be Janie Mitchell, D.Min.; the Rev. Tom Frost; and the Rev. Bruce Lugn. Worship will be led by the Rev. Kimberly Barker-Brugman. The topic is centering prayer - a time of quiet listening for God. The gathering will end with worship and Communion at 4:30 so participants may check into hotels. More information will be shared with interested persons who would like to join Kindred Project for dinner, conversation, centering prayer and compline later in the evening. Please RSVP to the Rev. Kimberly Barker-Brugman by email firstname.lastname@example.org or through sign up genius http://www.signupgenius.com/go/10C0C4BA5A82DA5FE3-centering